When planning a hybrid event, connectivity and logistics are top priorities.
This case study looks at how Eventurous managed and organized a hybrid meeting solution for Palletline, the UK’s leading palletised distribution specialists. Our objective was to seamlessly connect both live and remote delegates via a bespoke streaming portal to ensure maximum engagement and participation.
When moving the event online, we had to cover three main steps: Designing a fully personalized streaming portal for approximately 100 unique remote attendees, creating interaction in a hybrid environment, and the technical set-up.
As locally based participants were still allowed to attend in person, Palletline requested a hybrid format as opposed to fully virtual. To accommodate those logging in remotely, our technical specialists created a bespoke online portal that could stream both live and pre-recorded footage throughout the duration of the conference. This portal was designed with all the necessary functionalities one would expect and more.
"I just wanted to pass on my thanks to Kurt, Aaron, Adam and the team for all their hard work over the last couple of days. They were very professional and the event went smoothly."
The conference was held in The Charter Suite at Moor Hall Hotel, a 4* country hotel in Sutton Coldfield. A spacious, self-contained conference room, The Charter Suite provided plenty of space for the AV set-up and was conveniently located close to the main entrance and registration area. Combined with the venue’s excellent digital infrastructure, this allowed both on-site and online participants to seamlessly connect and engage.
Advanced audio equipment and two large projector screens were installed the day prior to the event. This provided enough time to do a full run through of the complete program, enabling plenty of time to ensure everything ran correctly and worked with the venues systems and layout.
A full list of our services included:
The conference ran smoothly and was a huge success, delivering on its key objectives.
Considering full event management for your next conference? With our experienced team of professionals, we guarantee a seamless delivery for your next corporate event. With our attention to detail and our obsession for spectacular results, you can breathe easy knowing that your event will be executed flawlessly; leaving you to relax and chat with guests as you watch your day unfold seamlessly.
'The inter-regional team work we have seen following the event has been great, especially with communication between individuals that would not normally have exposure to each other..'